Using the Permissions Definition Window

When defining Users, Groups, Default, Base or Remote permissions the Permissions Definition window opens when you click +Add Permissions on the appropriate window.

NOTE: When you select a role and/or capabilities, you must also select an option in the Destinations field.

NOTE: For Remote Permissions, you cannot grant any roles. Also the capabilities from which you can select are limited to three: SubmitDoc, ListDoc, ListDest.

To work with the Permissions Definition window:

If you want to grant the capabilities in one of the existing roles, select the role from the pull-down list in the Roles field. The capabilities associated with that role appear to the right.
If you want to directly grant specific capabilities from the complete list of capabilities, click Change in the Capabilities field, The Choose Capabilities window opens. See the table in Roles and Capabilities for a definition of each capability.

On the Choose Capabilities window, select one or more capabilities from the list and click OK. The Permissions Definition window re-opens and the capabilities appear to the right of the field.

NOTE: For a list of activities that require more than one capability, see the table in Roles and Capabilities.

In the Destinations field take the appropriate action:

If you want to...	Then...
allow access to all destinations	Select Allow all from the list in the Destinations field. Click OK on the Permissions Definition window.
deny access to all destinations	Select Allow none from the list in the Destinations field. Click OK on the Permissions Definition window.
You can select from one or more of the options below.
allow or deny access to a specific destination	Go to step 4
allow or deny access to a range of destinations	Go to step 5
allow or deny access to a destination list	Go to step 6

To allow or deny access to specific destination:

Choose Allow selected in the Destinations field and click +Add destination. The Destination Entry window opens.
On the Destination Entry window, select Allow or Deny in the Access field.
Click in the Destination field or click the select icon . The Select A Destination window opens. The default setting is to list all available destination types.
Click the name of the destination you want to add. See the guidelines below to limit the number of destinations that are displayed.

NOTE: To limit the list of available destinations, enter all or part of the information you want to search for in the Search field. The list shows only the destinations that match the search.

To limit the number of destinations displayed to your preferred destinations, click the check box in front of the Preferred Only field. See User Preferences for more information.

After you select the destination it is displayed in the Destination field on the Destination Entry window. Click OK on the Destinations Entry window. The Permissions Definition window reopens.

To allow or deny access to a range of destinations:

Choose Allow selected in the Destinations field and click +Add range. The Destination Range Entry window opens.
On the Destination Range Entry window, select Allow or Deny in the Access field.
Using destination numbers, type the destination range in Start and End fields. For example, you might enter 1 in the Start field and 25 in the End field. You do not need to use lp in front of the numbers.
Click OK. The Permissions Definition window reopens.

To allow or deny access to a previously defined destination list:

Choose Allow selected in the Destinations field and click +Destination list. The Destination List Entry window opens.
On the Destination List Entry window, select Allow or Deny in the Access field.
Select a destination list from the pull-down list in the List name field.
Click OK. The Permissions Definition window reopens.

After you add destinations, destination ranges an/or destination lists to a permission definition the entries will be displayed in the box under the Allowed selected field on the Permissions Definition window.

To reorder the destination entries, use the sequencing icon to the left of the entries to drag them into the desired order to get the results you want.
To change a destination entry, click the select icon at the end of the appropriate row.
To delete a destination entry, click the delete icon at the end of the appropriate row.
When you have completed the permissions definition, click OK on the Permissions Definition window. The Add/Change Permissions window opens for the permission type you are defining.