Track: Add or Change a Department

For more information on the departments in Track, see Track Departments Overview.

NOTE: Remember to edit the parameter settings for any departments you added when you entered users to Track.

Enter the appropriate information to add a department. See the table below for guidance.

NOTE: If a parameter is set to default, EasySpooler uses the value for the corresponding parameter in the system defaults. If you do not want this department to be subject to the system default for a particular parameter, change the setting here. However, this setting may be overridden by a destination setting. See Track: Add a Destination.

When finished click OK.

NOTE: The fields related to email notifications, appear at the end of the list of parameters. See Track: Email Notifications for more information on setting these parameters.

Parameters	Default Value	Description
Name		Enter the name of the department.
Description		Enter a description for the department.
Contact user name		Enter the user name of the contact for this department.
Contact full name		Enter the full name of the contact for this department.
Subject to quotas	default	Determines whether or not to charge this department based on page usage. Select yes, no or default. NOTE: If a parameter is set to default, EasySpooler uses the value of the corresponding parameter in the system defaults. If you do not want this department to be subject to the system default for a particular parameter, change the setting here. Remember that the setting for a destination can override the department parameter.
Spool over quota	default	Determines how documents are handled at spool time when the department is over quota. Select default or one of the following values: accept—accept all documents and put in a ready state (or on hold if submitted on hold) hold—accept all documents and put on hold delete—accept all documents and put in a delete pending state in the number of seconds specified in the parameter Over quota save time reject—do not allow the document to be spooled default-- accept the setting that is defined for the Track System Defaults
Print over quota	default	Determines how documents are handled at print time when the department is over quota. Select default or one of the following values: accept—print the document hold—put the document on hold delete—put the document in a delete pending state in the number of seconds specified in the parameter Over quota save time reject—delete the document immediately default-- accept the setting that is defined for the Track System Defaults
Spool status display	default	Determines when to display spooling over quota messages to users in this department. The choices are always, over, never, or default.
Allotment period	default	The frequency of quota allotments. The choices are daily, weekly, monthly, or default.
Allow rollover	default	Determines whether or not to carry over unused quota points when new allotments are calculated.
Over quota save time	default	The number of seconds to retain a document in the delete pending state when a document is spooled/printed over quota. If set to default, the number of minutes entered in the Over quota save time parameter in the Track System Defaults is used.
Quota allotment	default	The number of quota points allocated to this department at the beginning of each allotment period. If set to default, the number of points entered in the Department Allotment parameter in the Track System Defaults is used.
Current quota	5000	The number of quota points allocated to this department at the beginning of the current allotment period.
Email notification	never	Determines the circumstances under which email notifications will be sent. The choices are never, over, daily, event, or default.
Notification percent	default	The percentage of quota usage required before spooling messages are displayed and email notifications are sent. If set to default, the value of the Notification percent parameter in the Track System Defaults is used. NOTE: This is only applicable when the effective value of the Spool status display parameter in the Track System Defaults is always.
Email address		The email address where notifications will be sent.