Track: Add or Change a User

For more information on the Track users, see Track Users Overview.

  1. Change the settings as needed. Use the table below for guidance.

NOTE: If a parameter is set to default, EasySpooler uses the value for the corresponding parameter in the system defaults. If you do not want this user to be subject to the system default for a particular parameter, change the setting here. However, this setting may be overridden by a destination setting. See Track: Add a Destination.

  1. When finished click OK.

NOTE: The fields related to email notifications, appear at the end of the list of parameters. See Track: Email Notifications for more information on setting these parameters.

Parameters

Default Value

Description

User name

  

Enter the user's name.

NOTE: The user name is case sensitive on UNIX and Linux systems.

Full name

  

Enter the user's full name.

Department

 

If you want to track the user's department, enter the department name.

 

NOTE:  If the parameter Setup new departments is set to yes in the system setting, the department that you enter is automatically added to the Departments list window. See Edit System Settings. You will need to set the department parameters later.

Subject to quotas

default

Determines whether or not to charge this user based on page usage. Select yes, no or default.   

NOTE: If a parameter is set to default, EasySpooler uses the value of the corresponding parameter in the system defaults. If you do not want this user to be subject to the system default for a particular parameter, change the setting here. Remember that the setting for a destination can override the user parameter.

Spool over quota

default

Determines how documents are handled at spool time when the user is over quota.

Select default or one of the following values:

  • accept--accept all documents and put in a ready state (or on hold if submitted on hold)

  • hold--accept all documents and put on hold

  • delete--accept all documents and put in a delete pending state in the number of seconds specified in the parameter Over quota save time

  • reject--do not allow the document to be spooled

  • default-- accept the setting that is defined for the Track System Defaults
Print over quota

default

Determines how documents are handled at print time when the user is over quota.

Select default or one of the following values:

  • accept--print the document

  • hold--put the document on hold

  • delete--put the document in a delete pending state in the number of seconds specified in the parameter Over quota save time

  • reject--delete the document immediately

  • default-- accept the setting that is defined for the Track System Defaults

Spool status display

default

Determines when to display spooling over quota messages to this user. The choices are always, over,never, or default.

Allotment period

default

The frequency of quota allotments. The choices are daily, weekly, monthly, or default

Allow rollover

default

Determines whether or not to carry over unused quota points when new allotments are calculated.

Over quota save time

default

The number of seconds to retain a document in the delete pending state when a document is spooled/printed over quota. If set to default, the number of minutes entered in the Over quota save time parameter in the Track System Defaults is used.

Quota allotment

default

The number of quota points allocated to this user at the beginning of each allotment period. If set to default, the number of points entered in the User Allotment parameter in the Track System Defaults is used.

Current quota

1000

The number of quota points allocated to this user at the beginning of the current allotment period.

Email notification

never

Determines the circumstances under which the user will be sent email notifications. The choices are never, over, daily, event, or default.

Notification percent

default

The percentage of quota usage required before spooling messages are displayed and email notifications are sent. If set to default, the value of the Notification percent parameter in the Track System Defaults is used.

NOTE: This is only applicable when the effective value of the Spool status display parameter in the Track System Defaults is always.

Email address

 

The email address where notifications will be sent.