The Track administrator can add departments to keep track of spooling and printing by department. The points spooled for a department are the sum of the points for spooled documents for all members of the department.
Track provides for two types of departmental tracking:
By department of the user who spools a document.
For this type of tracking, you must add each of the department members as users in Track and set the DepartmentSource parameter in the system settings to User.
By department associated with a particular destination.
For this type of tracking, you set the Department parameter in the destination’s settings to the name of the department that uses that destination. You must also set the DepartmentSource parameter in the system settings to Department. This type of tracking is appropriate only if you have departmental destinations.
For this type of tracking, you set the Department parameter in the destination’s settings to the name of the department that uses that destination. You must also set the Department source parameter in the system settings to Destination. This type of tracking is appropriate only if you have departmental destinations.
After the department is added it will be included on the Track Departments list. The Track Departments list displays the date and time of the department’s last quota allocations and last update of usage. It shows if the department is over quota and displays the department’s assigned quota and the number of points that have been used during the current allotment period. The data in the column Points spooled shows the total number of allotment points in the currently spooled documents for each department.
NOTE: Remember to edit the parameter settings for any departments you added when you entered users to Track.
To add a department to Track:
Click Track on the main menu and click Departments from the drop-down list. The Track Department list is displayed. It lists all configured track departments.
Click +Add Department. The Add Track Department widows opens.
Enter the appropriate information to add a department. For a complete list of the parameters for departments and their default values, see Track: Add or Change a Department.
Click OK.
To change a department in Track:
Click Track on the main menu and click Department from the drop-down list. The Track Department list is displayed. It lists all configured track departments.
Click the select icon 
to the right
of the name of the department you want to change. The Change Track
Department window opens.
Enter the appropriate information to change a department. For a complete list of the parameters for departments and their default values, see Track: Add or Change a Department.
Click OK.
To delete a department from Track:
Click Track on the main menu and click Department from the drop-down list. The Track Department list is displayed. It lists all configured track departments.
Click the delete icon 
to
the right of the department's name on the Track Departments window.