A user may or may not be part of the Track system. To be included, the user must be in the Track database. The Track administrator may add a user manually, or set up a predefined set of default parameters that the system will automatically assign to each user the first time he uses it. The Track administrator may change any user’s profile at any time, regardless of how the user was initially set up.
A Track user does not have to be in the local /etc/passwd file.
Once a user is defined in Track, Track maintains each user’s history by current period (documents, pages, bytes), current number of points used for spooled documents (which are not charged until actually printed), last period’s activity, and lifetime activity.
When you add a new user, most of the parameters are set to default. If a parameter is set to default, EasySpooler uses the value of the corresponding parameter in the system defaults. If the system default changes, EasySpooler uses the new system default value for the corresponding user parameter. See Edit System Defaults for more information.
If you do not want a user to be subject to the system default for a particular parameter, you can change the value in the corresponding user parameter. However, the setting for a destination can override some user parameters regardless of their value (these parameters are...). So the effective value can be the value of the destination setting. See Add a Destination for more information.
After the user is added it will be included in the Track Users list. The Track Users list displays the date and time of the user’s last quota allocations and last update of usage. It shows if the user is over quota and displays the user’s assigned quota and the number of points that have been used during the current allotment period. The data in the column Points spooled shows the total number of allotment points in the currently spooled documents for each user.
To add a user to Track:
Click Track on the main menu and click Users from the drop-down list. The Track User list is displayed. It lists all configured track users.
Click +Add User. The Add Track User widows opens.
Enter the appropriate information to add a user. For a complete list of the parameters for users and their default values, see Track: Add or Change a User.
Click OK.
To change a user in Track:
Click Track on the main menu and click Users from the drop-down list. The Track User list is displayed. It lists all configured track users.
Click the select icon 
to the right
of the name of the user you want to change. The Change Track User
window opens.
Enter the appropriate information to change a user. For a complete list of the parameters for users and their default values, see Track: Add or Change a User.
Click OK.
To delete a user from Track:
Click Track on the main menu and click Users from the drop-down list. The Track User list is displayed. It lists all configured track users.
Click the delete icon 
to
the right of the user's name on the Track Users window.