Using the Active/Inactive Documents Lists

The Active Documents and Inactive Documents lists contains information you need to manage document processing and delivery. The information is divided into categories, which are represented by the columns in the table. The rows in the table contain information about each document. See the tips below on working with documents.

On the Active Documents window, you can hold and release a document, change a document's output destination and perform other document management activities. On the Inactive Documents window, you can reactivate a document and delete a document. For more information on managing the document on the Active/Inactive Documents window, see Working with Documents. See also Document Status Indicators and Document Alerts

The preferences bar enables you to look for information many different ways. You can also use the preferences bar to customize the view.

The fields on the preferences bar are described below:

View - Select from several different views or customize the view. See Customize the View.
Preferred Only - Select if you want to limit was is displayed based on your preferences. See Preferences.
Search - Select options to limit what is displayed. See Search for a Document.

The buttons on the preferences bar are described below:

Control the number of entries displayed. Click the disk icon to Configure Paging.
After you have made changes on the preferences bar you can click the disk icon at the end of the bar to save them as the default for your user. See Save Your Own Default View.
To download the contents of the document list, click the download icon . Contents of the list will be saved to a CSV file. See Download the Contents of the Document List to a CSV File.
Click the help icon to open the help topic.

Using the Active or Inactive Documents Window:

You can sort document by clicking the column heading by which you want to sort the list. A caret appears next to the column heading to indicate that it is the primary sort column. If you click the column heading again, the sort is reversed and the direction of the caret changes. If you click another column heading, that column becomes the primary sort column. A text column is sorted alphabetically and a numeric column is sorted numerically.

Tips:

To take action on a single document, click on the row and select an action from one of the options on the pop-up menu.
To take a single action for multiple documents, click the check box for each document and then click on a row and select an action from one of the pop-up menu options.
To take a single action for all documents, click the select icon in the title section above the columns and choose Select All or Select None.

By default, the Active Documents list includes the following information about each document in the processing queue.

Active Documents Window
Info Type	Definition
Title	Title of document.
Seq#	A tracking number assigned by the EasySpooler server
User	Login name of the owner of the document.
Destination	Document delivery destination, such as a printer, email, fax machine, or other destination, such as a file.
Status	Delivery status of the document, such as processing, hold, stuck, finished, or ready.
Alert	Critical information regarding processing the document, which may require action to be taken by an administrative or non-administrative user.
Form	Type of form selected for processing this document, typically a pre-printed medium, such as a check or invoice, that must be physically loaded into the destination. The default value is stock.
Pages	Number of pages in the document.
Copies	Number of copies to deliver. The default value is 1 (one).
Submitted	Time and date the document was submitted.
Priority	Priority level for processing the document. If lpspriority is set to default in the global turning parameters, the priority range is from 1 - 255, with 1 being the highest priority and 100 being the default. If lpspriority is set to mpe, the priority range is from 14-1, with 14 being the highest priority and 8 being the default. See Global Tuning Parameters.
Type	Type of document, such as ASCII, Binary— graphical or image files, PCL— HP printer control language, PDF, PSF EBCDIC, AFP , EBCDIC, I-Shell, IGP, FingerPrint, ZPL, PSF ASCII, Postscript, or undefined.

The following table lists the default information available on the Inactive Documents list for each document

Inactive Documents Window
Info Type	Definition
Title	Title of document.
Seq#	A tracking number assigned by the EasySpooler server
User	Login name of the owner of the document.
Destination	Document delivery destination, such as a printer, email, fax machine, or other destination, such as a file.
Status	Delivery status of the document, such as: hold, finished, or inactive.
Form	Type of form selected for processing this document, typically a pre-printed medium, such as a check or invoice, that must be physically loaded into the destination. The default value is stock.
Pages	Number of pages in the document.
Copies	Number of copies to deliver. The default value is 1 (one).
Completed	Time and date the document delivery was completed.
Save until	Time and date when the document will be removed from the Document List.